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Expense Reimbursements

Reimbursement Tools & Links 

Travel-Related Tools & Links 

Prepaying Travel-Related Costs

Travel Order Form (Air/Train): The University has a travel agency that helps support the booking of airfare and train fare. This allows you to pick your preferred travel dates/times and they will assist in finding flights and securing your ticket. Payment is made directly to the travel agency using your SSW funding source. This is a great way to coordinate your travel without having to use your personal funds up front.

Hotel Costs: As needed, Business Services is able to pre-pay hotel costs prior to the trip being made. Please provide the travel information three to six weeks prior to your travel so we can ensure payment arrives in a timely manner. 
Emergency Out-of-Pocket ExpensesOut-of-pocket (non-travel related) expenses should be ordered through the University's purchasing channels. However, there are extraordinary and emergency circumstances where an item must be purchased immediately. In these cases, please keep all receipts/order information and contact Business Services for next steps regarding the submission of an expense report. 

International Travel

When traveling outside of the U.S., the University's travel policy requires you to register the trip with Risk Management, so you will be able to access emergency medical care if needed. You can find additional details regarding the process here

For additional questions, please don't hesitate to contact us.

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